Business Clubs usually have a solid administrative support, sometimes even with a full time secretariat. This not only includes membership management and the organization of activities, but also the management of the club's own location, restaurant or bar. A comprehensive software solution is often required.
But also the board and management there is of a higher level with administrative obligations, than within the NPO structure, with full accounting, annual reporting, and GDPR obligations.
Cercle Royal Concorde Philotaxe is a more than 200-year-old Business Club from Antwerp with 300 members. It has its own location with its own restaurant and bar.
The administration is handled by one full time person.
Holland House works, as a meeting place for Dutch professionals in Brussels. Again, its own location a stone's throw from the European Institutions.
Société Littéraire Liège, is a fairly large Business Club, with more than 500 members, with its own premises in the center of Liège.
A wide range of tools were used to accomplish these tasks. Such as Excel for the membership list, Outlook or Mailchimp for mailings, Eventbrite for registrations and Dropbox or Google Drive for storing documents and photos.
With dire consequences. Transferring lists for mailings, resulting in errors and forgetfulness. Keeping data on laptops with poor or no security and thus major GDPR risks.
By choosing Klubs, these Business Clubs have taken the next step in their years of existence. Digitalization of all operational tasks, then around a central data set of members, activities and locations. For some even automating the workflow of bar consumption and venue planning.
And also flawless integration through online payments, accounting integration, and board reporting.
With now, after a few years of operations, a greatly reduced margin of error (forgotten contributions), better management follow-up (reporting, archives), a professional image (including clearer communication), structured member recruitment.
But above all a great saving of time, with time to focus on what really counts: the members.