Klubs has transformed the proven Multi-Club structure into a fully-fledged federation platform. With new, specialized features for Member Management, Activities, Communication, and Reporting, we now offer an all-in-one solution that takes the synergy between federation and departments to the next level.
1. Federations & Multi-Club Structure
Manage your entire umbrella organization from one central location, while affiliated clubs retain their autonomy.
- Hierarchical structure: One overarching federation environment with independent club environments underneath it.
- Shared settings: Define central standards (such as membership types or branding) that are passed on to the clubs.
- Switch button: As federation secretary, easily switch between different clubs for support and supervision.
Read more: https://support.klubs.be/knowledge-base/fed-multi-club/
2. Central & Decentralized Member Management
Put an end to fragmented Excel lists and work with a single, up-to-date, GDPR-compliant database.
- Self-service portal: Members manage their own profile information, reducing the administrative burden on the secretary.
- Membership management: Automatic tracking of expiration dates, renewals, and federation contributions.
- Data exchange: Specific profile fields (such as federation numbers) are maintained uniformly across all clubs.
Read more: https://support.klubs.be/knowledge-base/fed-memberships/
3. Activities & Events
Organize federation-wide events or support local club activities.
- Registration management: registration with waiting lists and automatic confirmations.
- Flexible flows: Ask specific questions for each activity (e.g., dietary requirements or clothing size).
- Financial processing: Direct link to online payments and invoicing for participation fees.
Read more: https://support.klubs.be/knowledge-base/fed-activities/
4. Communication & Community
Reach the right people at the right time, whether it's all members or just club administrators.
- Targeted mailings: Send newsletters and invitations based on membership type or position.
- KLUBS Connect: Encourage interaction between members and clubs via digital bulletin boards and member lists.
- Document management: Share General Assembly reports, regulations, and media securely in the central library.
Read more: https://support.klubs.be/knowledge-base/fed-communication/
5. Internal Operations & Reporting
Get real-time insight into the health and growth of your federation.
- Dashboarding: View KPIs such as membership evolution and geographic distribution on interactive maps.
- Rights management: Give board members, volunteers, and accountants exactly the access they need.
- Integrations: Seamless connection with accounting packages (such as Yuki or Billit) for accurate administration.
Read more: https://support.klubs.be/knowledge-base/fed-internal/
Why KLUBS for your federation?
- Time savings: Automation of repetitive tasks.
- Professionalization: A uniform appearance (white label possible).
- Continuity: All data and history securely stored in one place during management changes.